We are looking for an Office Services Assistant to join Paragon at Blackstone’s Dublin office.
This role is embedded within Blackstone’s Global Corporate Services (GCS) team, supporting a high-performance office environment and ensuring seamless operations. The Office Services Assistant will coordinate between Legal & Compliance, Finance, HR, IT, Health & Safety, the Landlord, and local vendors to ensure smooth daily operations.
What you’ll be doing:
- Acting as the main point of contact for office leadership and employees.
- Managing SOPs, welcome guides, and internal communications.
- Supporting meetings and events, including room bookings, hospitality, and guest experience.
- Onboarding and managing vendors, tracking service levels, and overseeing office access.
- Monitoring budgets, processing invoices, and maintaining cost reporting.
- Liaising with building management and supporting Health & Safety procedures.
- Overseeing office consumables, catering, stationery, couriers, and signage.
What we’re looking for:
- 5+ years’ experience in office services, facilities, or operations, ideally in financial services, corporate, or hospitality environments.
- Highly organised with strong attention to detail and the ability to manage multiple priorities.
- Excellent interpersonal and communication skills, confident engaging with senior stakeholders.
- Experience managing budgets, vendors, and operational projects.
- Tech-savvy with experience using EMS (room booking), Envoy (visitor registration), and Microsoft Office Suite.
- Proactive, resourceful, and able to take initiative.
- Flexible approach, willing to work early or late hours when required.
This is a 12-month fixed-term contract that may extend to a permanent role
Due to the high volume of applications, only shortlisted candidates will be contacted.
Blackstone is an equal opportunity employer and welcomes applications from all backgrounds. All qualified applicants will be considered regardless of gender, race, religion, age, disability, sexual orientation, or marital status.
Salary: €45,000 – €60,000
Contract: Contract
Location: Dublin (on-site)