We are looking for an Office Coordinator to join our client, a well-established law firm based in Dublin on a 6-month contract.
As the Office Coordinator, you will be responsible for ensuring seamless access to a range of services such as Records Management and Distribution Services as well as represent Front of House and be accountable for improving the day-to-day working experience of employees.
This opportunity would be ideal for someone who is a Legal Assistant, a Law Graduate, or a Workplace Coordinator / Office Assistant looking to gain experience in the Legal sector.
Key Responsibilities:
- Manage and distribute daily post and record all registered letters in a logbook
- Log scanned DX and An Post incoming mail in the Incoming Post Data Excel spreadsheet
- Log incoming cheques in a shared spreadsheet and email daily updates to the client
- Upload incoming digital media to OneDrive and organise access for the assigned solicitor or secretary
- Book couriers using Deadline Couriers, log bookings in a shared spreadsheet and verify monthly invoices against bookings
- Forward incoming emails from the Dublin reception email to the relevant fee earners
- Check the court stamping spreadsheet for discrepancies and notify the client via email of any findings
- Provide additional administrative support to legal teams and fee earners as needed
- Print, check, and distribute Law Society invoices to secretaries and request payment to be processed
- Support with Records Management in line with the Records Management policy
- Support the wider team with ad-hoc printing and ensure Court Lodgements are recorded, processed and dealt with in line with the client’s requirements
Required skills:
- Experience in Couriers/Mailroom/Logistics Is desired but not essential
- Able to work on own initiative and as part of a team
- Excellent customer service and communication skills
- Proactive, ability to learn quickly with an eye for detail
- Problem solving skills
- Strong IT skills, competent in Microsoft office applications to intermediate level
- Flexible to change shifts at short notice if required
- Confident, positive and professional approach with a can-do attitude and a solution orientated manner
This is a 6 month FTC – Please note that due to the high volume of responses we receive, only successful applicants will be contacted.
We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.
Salary: €31,000
Contract: Contract
Location: Dublin