Devonshire is working with an international investment management firm with a strong focus on sustainability and innovation, which is looking for a Legal & Administrative Assistant for its Luxembourg office.
As the Legal and Administrative Assistant, you will be working in a key support role that blends administrative, legal, and accounting responsibilities in a dynamic, professional environment.
Main Responsibilities
Administrative Support
- Handle day-to-day office tasks such as document management, internal communication, and general administrative duties
- Schedule and coordinate Board and Conducting Officer meetings, and prepare agendas and minutes (monthly and quarterly)
- Maintain corporate registers (RCS/RBE) on an ad hoc basis
- Act as a liaison with external parties, including suppliers and notaries
Legal & Governance
- Assist with the preparation and maintenance of corporate documentation
- Ensure proper filing and tracking of compliance-related records and deadlines
Accounting Support (Month-End Focus)
- Manage accounts payable and receivable
- Process payments and reconcile supplier invoices
- Maintain up-to-date bookkeeping records, including the general ledger
- Assist with invoicing and tracking outstanding balances
- Enter financial data accurately into accounting systems
Candidate Profile
We’re looking for someone highly organised, resourceful, and eager to contribute across a broad range of tasks. You’ll be a key part of a small team, where initiative and reliability are highly valued.
Key Qualities
- Experience in administrative, legal, or financial support roles
- Familiarity with Luxembourg corporate registry systems (RCS/RBE) is an advantage
- Basic knowledge of accounting and bookkeeping principles
- Strong communication and interpersonal skills
- Comfortable with digital tools (Zoom, Microsoft Office, accounting software) and keen to learn new technologies (e.g., Microsoft CoPilot)
- Fluent in English & French
Soft Skills
- Proactive: You’re quick to identify issues and take initiative to solve them (e.g., resolving technical glitches or finding practical solutions for office matters)
- Tech-Inclined: Willing to embrace tools that enhance productivity
- Hands-On: From fixing small operational hiccups to supporting decision-making with practical proposals
What’s Offered
- A varied role within a forward-thinking, internationally active organisation
- A collaborative and supportive team culture
- Opportunities for learning, autonomy, and growth
- Competitive salary and benefits package
Please note that due to the high volume of responses we receive, only successful applicants will be contacted.
Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation or marital status.
Salary: Competitive
Contract: Permanent
Location: Luxembourg