We are looking for a Junior Document Specialist to join the Paragon Workplace Solutions team, based in Warsaw, Poland, to support document production in a professional legal services environment.
As the Document Specialist, you will act as the primary point of contact for document production requests, managing incoming tasks, prioritising work according to deadlines, and providing updates to clients throughout the process.
This position is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and remains calm under pressure.
Key Responsibilities
- Manage document production requests from start to finish using internal systems and tools
- Coordinate with internal teams to clarify requirements and ensure deadlines are met
- Effectively hand over tasks between shifts and help maintain smooth daily operations
- Create, edit, format, and perform quality control checks on legal documents and presentations
- Communicate progress updates and priorities to stakeholders and clients
Required experience and skills
- Minimum 3 years of professional experience in document editing/ document management/ documentation support, or a related field
- Excellent written and spoken English
- Good working knowledge of Microsoft Word, Excel, and PowerPoint
- Strong organisational skills and exceptional attention to detail
- Ability to work on shifts, Monday to Friday
- Ability to manage multiple priorities in a deadline-driven environment
- Strong communication and teamwork skills
Nice to Have
- Legal education, legal studies, or previous experience working within a law firm or legal department would be a significant advantage
- Familiarity with document production and legal support tools such as Litera, Foxit, and BigHand is a plus
What’s on offer
- Supportive and friendly team environment with open communication and meaningful involvement in projects
- International work environment with exposure to global clients
If you are detail-oriented, customer-focused, and looking to build your career in a professional international environment, we’d love to hear from you.
Please note that due to the high volume of responses we receive, only successful applicants will be contacted.
We are an equal opportunities employer and welcome applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation or marital status.
Salary: PLN 6,000 - 6,500 gross/month
Contract: Permanent
Location: Warsaw, Poland